CCIM Institute Officer and Committees - Job Descriptions

• works with the CCIM staff liaison to determine agendas for committee meetings (ongoing);
• provides committee highlights and business plans to the Executive Committee during CCIM's semi-annual business meetings (ongoing) and other off-cycle meetings (as needed);
• works with the CCIM staff liaison to review budget needs for designation course development and maintenance (ongoing);
• works with the CCIM staff liaison and course chairs to review recommend changes to the curriculum submitted by faculty (ongoing);
• appoints instructors and other subject matter experts to participate in course rewrite initiatives (as needed);
• works with CCIM staff liaison and other CCIMs (as designated) to collaborate with non-CCIM subject matter experts and commercial real estate practitioners in the academic and business communities;

• be a senior instructor with at least 10 years of involvement with the CCIM faculty, curriculum and Institute (a non-faculty chair should have an equivalent level of experience serving on BOK and other education committees, such as Education and Faculty);
• demonstrate knowledge of best practices in curriculum development and instructional delivery;
• have served previously as a contributing member of BOK.

• works with the CCIM staff liaison and BOK chair to determine agendas for committee meetings (ongoing);
• provides committee highlights and business plans to the Executive Committee during CCIM's semi-annual business meetings (ongoing) and other off-cycle meetings (as needed) if the BOK chair is unable to participate;
• in the absence of the BOK Chair, performs the duties of the chair

• Attend all committee members, including those scheduled during CCIM's semi-annual business meetings and conference calls as needed;
• Review all materials and status reports of projects overseen by the Body of Knowledge, and provide input when requested by the Chair and Vice Chair (ongoing);
• Be prepared to serve as either leaders or members of task forces organized by the BOK Chair (as needed)

• Six out of the eight member–at–large appointments should be senior instructors in good standing with the CCIM designation curriculum faculty.
• The two non-instructor positions should be staffed by CCIMs, preferably by those who have participated in other CCIM volunteer initiatives (such as other committees, work groups, or the JWL Leadership Academy).

Name:

Committee Chair

Committee:

Budget Committee

Duties:

Presides over the Budget Committee Meetings; Reports to the Executive Committee at Off-cycle Meetings; Reports to the Board of Directors; Works with Chief Financial Officer on coordinating the meetings, agenda and briefing materials; Review and understanding of Institute financials and monthly reports; Participate on Monthly Management Team Calls

Reporting Structure:

The Budget Committee reports to the Board of Directors

Appointment Structure:

Treasurer of CCIM Institute

Calendar:

Two CCIM Business Meetings — Midyear (April) and Annual (October); Off-Cycle Meeting of the Budget Committee as needed; Other activities as defined by the Board of Directors; Conference Calls, when necessary.

Recommended Qualifications:

Treasurer Application:

• CCIM/Member in Good Standing
• Demonstration of operational experience of multi-million dollar budget demonstrating appropriate skills, responsibilities, capabilities and outcomes
• Interview with the Governance Committee
• A background check with full access to national databases (Department of Homeland Security)
• Familiarity with Generally Accepted Accounting Principles for accounting
• Member or past member of Budget Committee
• Knowledge of structure and staff of CCIM Institute

Additional Notes:

Name:

Committee Vice Chair

Committee:

Budget Committee

Duties:

When Chair is not available, presides over the Budget Committee Meetings; Reports to the Executive Committee at Off-cycle Meetings; Reports to the Board of Directors; Works with Chief Financial Officer on coordinating the meetings, agenda and briefing materials; Review and understanding of Institute financials and monthly reports; Participate on Monthly Management Team Calls

Reporting Structure:

Reports to the chair

Appointment Structure:

Treasurer-Elect of CCIM Institute

Calendar:

Two CCIM Business Meetings — Midyear (April) and Annual (October); Off-Cycle Meeting of the Budget Committee as needed; Other activities as defined by the Board of Directors; Conference Calls, when necessary.

Recommended Qualifications:

Treasurer Application:

• CCIM/Member in Good Standing
• Demonstration of operational experience of multi-million dollar budget demonstrating appropriate skills, responsibilities, capabilities and outcomes
• Interview with the Governance Committee
• A background check with full access to national databases (Department of Homeland Security)
• Familiarity with Generally Accepted Accounting Principles for accounting
• Member or past member of Budget Committee
• Knowledge of structure and staff of CCIM Institute

Additional Notes:

Name:

Member at Large

Committee:

Budget Committee

Duties:

Attendance of the two national meetings. Review and understanding of the monthly financial reports. Review of all briefing materials provided for the meetings. Duties as assigned by the Budget Chair.

Reporting Structure:

Reports to the Budget Chair

Appointment Structure:

The member-at-large positions are divided into staggered two-year terms, two appointed by the President and two appointed by the President-Elect.

Calendar:

Two CCIM Business Meetings — Midyear (April) and Annual (October); Off-Cycle Meeting of the Budget Committee as needed; Conference Calls, when necessary.

Recommended Qualifications:

Financial expertise

Additional Notes:

Committee Chair

Committee:

Chapter Activities

Duties:

Serves as the leader for the committee to evaluate and assist in the development/enhancement of overall chapter programs; works to improve communication between local chapters and the Institute; and assist in executing strategic initiatives from Institute leadership for chapters and regions.

Reporting Structure:

The committee reports to the Executive Committee.

Appointment Structure:

Appointed by the President.

Calendar:

Two CCIM Business Meetings — Midyear (April) and Annual (October); CCIM Off-cycle Meeting (Chapter Training biannually); conference calls as needed

Recommended Qualifications:

Have served as Vice- Chair, has served as a Chapter President within the past five (5) years but not a current Chapter President.

Additional Notes:

Name:

Committee Vice Chair

Committee:

Chapter Activities

Duties:

Assist chairman in the leading the committee in the evaluation and development/enhancement of overall chapter programs; works to improve communication between local chapters and the Institute; and assist in executing strategic initiatives from Institute leadership for chapters and regions.

Reporting Structure:

The committee reports to the Executive Committee. The vice chair reports to the chair.

Appointment Structure:

Appointed by the President-elect.

Calendar:

Two CCIM Business Meetings — Midyear (April) and Annual (October); CCIM Off-cycle Meeting (Chapter Training biannually); conference calls as needed

Recommended Qualifications:

Has served as a Chapter President within the past five (5) years but not a current Chapter President

Additional Notes:

Name:

Member at Large

Committee:

Chapter Activities

Duties:

Assist in the evaluation and development/ enhancement of overall chapter programs; works to improve communication between local chapters and the Institute; and assist in executing strategic initiatives from Institute leadership for chapters and regions.

Reporting Structure:

Chapter Chairman; Vice Chair

Appointment Structure:

The member-at-large positions are divided into staggered two-year terms, six appointed by the President and six appointed by the President-Elect

Calendar:

Two CCIM Business Meetings — Midyear (April) and Annual (October); CCIM Off-cycle Meeting (Chapter Training biannually); conference calls as needed

Recommended Qualifications:

It is recommended that as many members as possible be Immediate Past Chapter Presidents. At least five (5) of the twelve (12) member-at-large positions will have been a Chapter President in the last five (5) years. The balance of the members-at-large positions will have been active in Chapter Leadership.

Additional Notes:

• Chair meetings of the committee during the Institute's two business meetings
• Prepare meeting agendas, together with the committee's staff liaison
• Oversee activities of the committee
• Appoint task forces and work groups
• Make recommendations for subcommittee appointments

• Attend two annual meetings of the committee (April and October)
• Attend Executive Committee meetings at the two annual business meetings (April and October)
• Participate on conference calls as needed

• Has the CCIM designation and is a CCIM member in good standing
• Served as vice-chair of the subcommittee
• Senior Instructor, preferably has taught all CCIM courses
• Be well-versed in Institute policies and procedures

• In the absence of the subcommittee chair, chair meetings of the subcommittee during the Institute's two business meetings, report to Body of Knowledge Committee, and perform all other responsibilities of the subcommittee chair.
• Participate in constructive discussions at subcommittee meetings
• Assume subcommittee responsibilities as requested by the subcommittee chair

• Attend two annual meetings of the committee (April and October)
• Participate on conference calls as needed

• Has the CCIM designation and is a CCIM member in good standing
• Senior Instructor, preferably has taught all CCIM courses
• Served at least one year as member of the Subcommittee

• Attend meetings of the Subcommittee and contribute to constructive discussions of committee activities
• Participate in task forces or work groups appointed by the chair

• Attend two annual meetings of the committee (April and October)
• Participate on conference calls as needed

• Designation Committee Meeting: Chair meeting in accordance with pre–set agenda (work on agenda with staff liaison prior to meeting). Vote on policy changes and items for recommendation to Executive Committee. Last part of agenda is for new business.
• Executive Committee Meeting: Review recommendations to Executive Committee with the Presidential Liaison prior to meeting. At the Executive Committee Meeting, Designation Chair will be asked to present all recommendations and answer questions from the committee. If the recommendation is approved it will then be submitted to the Board of Directors for approval.
• Board of Directors' Meeting: All recommendations that have been approved by Executive Committee will be presented to the Board of Directors for vote. The Presidential Liaison will read the recommendations.
• Portfolio Grading Session: Twice during the year (Usually February and August), soon following the deadlines for portfolio submission, the Designation Committee is responsible for grading the candidates' portfolios of experience. The chair will work with staff liaison to schedule and staff the grading session.
• Budget Preparation: During the month of August and with the assistance of staff liaison, the incoming Chair will prepare the budget for the coming year.
• Task Forces: Throughout the year, there may be task forces created to review items and policy changes that affect the designation committee. The Chair and/or Vice Chair should participate on these task forces to be aware of the implications and offer committee input. If Chair and Vice Chair do not jointly participate, the other should be copied on all correspondence and meetings.
• Designation Handbook Revisions: If policy changes are implemented that change the designation process, the Chair is responsible to appoint a task force to review the handbook and make appropriate changes.
• Ongoing: Throughout the year Staff will receive calls or e–mails for clarification on qualifying activities. Chair and Vice Chair will be asked to provide guidance for these questions.

1. Attendance to the two business meetings: April and October
2. Attendance to the Portfolio Grading Sessions in Chicago: February and August (expenses covered by the Institute.)
3. Conference calls, as needed.

• Designation Committee Meeting: Chair meeting in accordance with pre–set agenda (work on agenda with staff liaison prior to meeting). Vote on policy changes and items for recommendation to Executive Committee. Last part of agenda is for new business.
• Executive Committee Meeting: Review recommendations to Executive Committee with the Presidential Liaison prior to meeting. At the Executive Committee Meeting, Designation Chair will be asked to present all recommendations and answer questions from the committee. If the recommendation is approved it will then be submitted to the Board of Directors for approval.
• Board of Directors' Meeting: All recommendations that have been approved by Executive Committee will be presented to the Board of Directors for vote. The Presidential Liaison will read the recommendations.
• Portfolio Grading Session: Twice during the year (Usually February and August), soon following the deadlines for portfolio submission, the Designation Committee is responsible for grading the candidates' portfolios of experience. The chair will work with staff liaison to schedule and staff the grading session.
• Budget Preparation: During the month of August and with the assistance of staff liaison, the incoming Chair will prepare the budget for the coming year.
• Task Forces: Throughout the year, there may be task forces created to review items and policy changes that affect the designation committee. The Chair and/or Vice Chair should participate on these task forces to be aware of the implications and offer committee input. If Chair and Vice Chair do not jointly participate, the other should be copied on all correspondence and meetings.
• Designation Handbook Revisions: If policy changes are implemented that change the designation process, the Chair is responsible to appoint a task force to review the handbook and make appropriate changes.
• Ongoing: Throughout the year Staff will receive calls or e–mails for clarification on qualifying activities. Chair and Vice Chair will be asked to provide guidance for these questions.

1. Attendance to the two business meetings: April and October
2. Attendance to the Portfolio Grading Sessions in Chicago: February and August [At least the August session] (expenses covered by the Institute.)
3. Conference calls, as needed.

• Designation Committee Meeting: Attend and participate in committee meeting. Report on any Designation task forces chaired during previous period.
• Exam Proctors: The Designation Committee is responsible administering the Comprehensive Examination. The Committee members are encouraged to volunteer for exam proctoring.
• Task Forces: Throughout the year, there may be task forces created to review items and policy changes that affect the designation committee.

1. Attendance at the two business meetings: April and October
2. Attendance at the Portfolio Grading Sessions in Chicago: February and August [At least the August session] (expenses covered by the Institute.) as needed.
3. Conference calls, as needed.

• Preside over biannual business meetings.
• • Develop and review, with committee vice-chair and staff, agenda for the business meetings and committee goals and objectives.
  • Determine and assign tasks to other members of the committee in preparation for any meetings of the committee.
  • Recommend marketing programs and promotional strategies. Assign task forces as needed.
  • Regular communication with staff liaison and committee members via e-mail, phone and/or fax.

• Preside over biannual business meetings in the absence of the chair.
• • Assume responsibilities of the Chair in his/her absence.
  • Handle assignments as delegated by the committee chair.
  • Work with President-Elect and First Vice-President on future committee appointments.
  • Develop and review, with committee chair and staff, agenda for the business meetings and committee goals and objectives.

• Attend and participate in the biannual business meetings.
• Communicate with committee chair, vice-chair and staff regarding marketing issues and strategies.
• Accept tasks/assignments as appointed by the chair.

Committee:

Executive Committee

Duties:

Presides over the committee meetings. Works with Chief Executive Officer on coordinating the meetings, agenda and briefing materials. Attends the meetings. Has read all briefing materials in advance of the meetings.

Reporting Structure:

To the Board of Directors

Appointment Structure:

President of the CCIM Institute

Calendar:

Two CCIM Business Meetings – Midyear (April) and Annual (October);
CCIM off–cycle meetings; conference calls

Recommended Qualifications:

FROM FVP Application

• Voting Member in good standing
• Have been at least one (1) of the following: Chapter President* and/or a current or past CCIM Instructor, and/or a graduate of the JWL Leadership Development Academy
• Have attended at least six (6) of the last eight (8) CCIM Institute business meetings
• Current member of the Board of Directors or no longer than two (2) years removed (at time of application) and having served at least four (4) years as an elected member of the Board of Directors in the members–at–large position within the past eight (8) years.
• Chaired a national committee and served on one (1) of the following key committees: Budget; Education, Member Services; Governance and Strategic Planning (or their predecessors);

* Chapter President requirement can be waived depending on the amount of service for the Institute

Highly Recommended Qualifications:

• Served as Budget Committee Chair
• Served as a Presidential Liaison
• Served on other professional REALTOR® organizations, local and national
• Other information such as, additional professional organizations and commercial real estate business activities
• Served as Regional Vice President and/or Regional First Vice President

Additional Notes:

n/a

Name:

Committee Vice Chair

Committee:

Executive Committee

Duties:

When Chair is not available, presides over the Committee Meetings and works with Chief Executive Officer on coordinating the meetings, agenda and briefing materials. Attends the meetings. Has read all briefing materials in advance of the meetings.

Reporting Structure:

The Executive Committee reports to the Board of Director. The vice chair reports to the chair.

Appointment Structure:

President–Elect of the CCIM Institute

Calendar:

Two CCIM Business Meetings – Midyear (April) and Annual (October);
CCIM off–cycle meetings; conference calls

Recommended Qualifications:

FROM FVP Application

• Voting Member in good standing
• Have been at least one (1) of the following: Chapter President* and/or a current or past CCIM Instructor, and/or a graduate of the JWL Leadership Development Academy
• Have attended at least six (6) of the last eight (8) CCIM Institute business meetings
• Current member of the Board of Directors or no longer than two (2) years removed (at time of application) and having served at least four (4) years as an elected member of the Board of Directors in the members–at–large position within the past eight (8) years.
• Chaired a national committee and served on one (1) of the following key committees: Budget; Education, Member Services; Governance and Strategic Planning (or their predecessors);

* Chapter President requirement can be waived depending on the amount of service for the Institute

Highly Recommended Qualifications:

• Served as Budget Committee Chair
• Served as a Presidential Liaison
• Served on other professional REALTOR® organizations, local and national
• Other information such as, additional professional organizations and commercial real estate business activities

Served as Regional Vice President and/or Regional First Vice President

Additional Notes:

n/a

Name:

Member at Large

Committee:

Executive Committee

Duties:

Attends the meetings. Has read all briefing materials in advance of the meetings.

Reporting Structure:

The Executive Committee reports to the Board of Director. The vice chair reports to the chair.

Appointment Structure:

The members at large are elected by the Board of Directors at the Spring Midyear Meeting. There is an interview and online application process. One must submit an application for review to be a candidate. The Governance Committee recommends a slate for the positions.

Calendar:

Two CCIM Business Meetings – Midyear (April) and Annual (October);
CCIM off–cycle meetings; conference calls

Recommended Qualifications:

Executive Committee members–at–large Positions Criteria*:

• Voting Member in good standing
• Have been at least one (1) of the following: Chapter President** and/or a current or past CCIM Instructor, and/or a graduate of the JWL Leadership Development Academy
• Have served on two (2) or more CCIM Institute Committees
• Have attended at least four (4) of the last six (6) CCIM Institute business meetings
• Served at least four (4) years as an ***elected member of the Board of Directors Said member must have at least two (2) full years left in current term at the time of application deadline
• Chaired a Institute committee and served on one (1) of the following key committees: Budget; Education; Member Services; Governance or Strategic Planning (or their predecessors); (Chair requirement can be waived depending on the amount of service on key committees)
• Past Presidents qualify to serve on the Executive Committee as a result of previous election.
• All of the above qualifications must be met at the time of application submission deadline.

*Chapter President requirement can be waived depending on the amount of service for the Institute.
**Service as the Regional Vice President does not qualify as part of the four (4) year service on the Board of Directors requirement.

Additional Notes:

n/a

• Serves as an ex-officio, non-voting member of the Education Committee and the Body of Knowledge Committee
• Work with staff to compose agenda for meetings
• Set and maintain procedures for recruiting, screening, and evaluating prospective instructors, evaluating the performance of current instructors, and providing course update programs for current instructors.
• When instructors become eligible to be considered for promotion in rank, or receive requests to teach courses other than those for which they are currently certified, the determination for such action will be based upon the minimum standards of performance as outlined in Item XV.3.a-d in the policy manual.
• At the CCIM Institute Mid Year Meeting, Annual Meeting and Off Cycle Instructor Seminar, reviews will be made of those instructors who have met the guidelines for promotion, as well as those who have not met the minimum performance standards. Instructor performance is reviewed at least once per year.
• Approve applications/recommendations for Senior Emeritus and Society of Fellow Status if appropriate.
• Approve non-Senior Instructors to teach CI courses held outside the U.S. and Canada where appropriate.
• Provide product awareness programs for the benefit of all instructors. This commitment will be manifested in the presentation of an Annual Instructor Seminar, as well as regularly scheduled programs to be made available at the annual business meetings of the Institute.
• Provide liaison with instructors. Each Instructor member of the Faculty Committee shall be assigned instructors for whom they will act as the liaison to the Faculty Committee (including the Chairman, who will act as the Liaison for the other instructor members of the committee). In this capacity it is the committee member's responsibility to counsel, inform, and communicate regularly with their assigned instructors to explain any actions of the committee (particularly in regard to the instructor) and to answer any questions that may be posed by the instructor. Faculty Liaison duties also include an annual in-depth review with each instructor which includes the instructor's evaluation of his/her own performance, the committee's evaluation of performance and a conscious decision on future involvement with the faculty. Guidelines for the liaison/instructor relationship can be found in Item XVI of this handbook.
• The committee will authorize the review by individual instructors of their own files only in the presence of their Liaison committee Member or with the full Faculty Committee during a personal interview.
• The committee will determine what action, if any, is to be taken in cases where one instructor lodges a complaint against another instructor for any reason. Guidelines for this process are provided as Exhibit F to this handbook.

• Set and maintain procedures for recruiting, screening, and evaluating prospective instructors, evaluating the performance of current instructors, and providing course update programs for current instructors.
• When instructors become eligible to be considered for promotion in rank, or receive requests to teach courses other than those for which they are currently certified, the determination for such action will be based upon the minimum standards of performance as outlined in Item XV.3.a-d in the policy manual.
• At the CCIM Institute Mid Year Meeting, Annual Meeting and Off Cycle Instructor Seminar, reviews will be made of those instructors who have met the guidelines for promotion, as well as those who have not met the minimum performance standards. Instructor performance is reviewed at least once per year.
• Approve applications/recommendations for Senior Emeritus and Society of Fellow Status if appropriate.
• Approve non-Senior Instructors to teach CI courses held outside the U.S. and Canada where appropriate.
• Provide product awareness programs for the benefit of all instructors. This commitment will be manifested in the presentation of an Annual Instructor Seminar, as well as regularly scheduled programs to be made available at the annual business meetings of the Institute.
• Provide liaison with instructors. Each Instructor member of the Faculty Committee shall be assigned instructors for whom they will act as the liaison to the Faculty Committee (including the Chairman, who will act as the Liaison for the other instructor members of the committee). In this capacity it is the committee member's responsibility to counsel, inform, and communicate regularly with their assigned instructors to explain any actions of the committee (particularly in regard to the instructor) and to answer any questions that may be posed by the instructor. Faculty Liaison duties also include an annual in-depth review with each instructor which includes the instructor's evaluation of his/her own performance, the committee's evaluation of performance and a conscious decision on future involvement with the faculty. Guidelines for the liaison/instructor relationship can be found in Item XVI of this handbook.
• The committee will authorize the review by individual instructors of their own files only in the presence of their Liaison committee Member or with the full Faculty Committee during a personal interview.
• The committee will determine what action, if any, is to be taken in cases where one instructor lodges a complaint against another instructor for any reason. Guidelines for this process are provided as Exhibit F to this handbook.

• Experience in Personnel Management
• • Hiring (Setting Standards, Interviewing Techniques and Evaluation)
  • Setting goals and goal attainment strategies
  • Performance Evaluation Methodology (including record-keeping procedures.)
  • Termination (Notification, Counseling).
• Inter-personal skills (Communication, empathy).
• Previous experience working for or owned/operated a medium to large–sized company, with direct supervision of at least five employees.
• Thorough understanding of the Conflict of Interest Policy and its impact on Faculty Committee deliberations.

• Set and maintain procedures for recruiting, screening, and evaluating prospective instructors, evaluating the performance of current instructors, and providing course update programs for current instructors.
• When instructors become eligible to be considered for promotion in rank, or receive requests to teach courses other than those for which they are currently certified, the determination for such action will be based upon the minimum standards of performance as outlined in Item XV.3.a–d in the policy manual.
• At the CCIM Institute Mid Year Meeting, Annual Meeting and Off Cycle Instructor Seminar, reviews will be made of those instructors who have met the guidelines for promotion, as well as those who have not met the minimum performance standards. Instructor performance is reviewed at least once per year.
• Approve applications/recommendations for Senior Emeritus and Society of Fellow Status if appropriate.
• Approve non–Senior Instructors to teach CI courses held outside the U.S. and Canada where appropriate.
• Provide product awareness programs for the benefit of all instructors. This commitment will be manifested in the presentation of an Annual Instructor Seminar, as well as regularly scheduled programs to be made available at the annual business meetings of the Institute.
• Provide liaison with instructors. Each Instructor member of the Faculty Committee shall be assigned instructors for whom they will act as the liaison to the Faculty Committee (including the Chairman, who will act as the Liaison for the other instructor members of the committee). In this capacity it is the committee member's responsibility to counsel, inform, and communicate regularly with their assigned instructors to explain any actions of the committee (particularly in regard to the instructor) and to answer any questions that may be posed by the instructor. Faculty Liaison duties also include an annual in-depth review with each instructor which includes the instructor's evaluation of his/her own performance, the committee's evaluation of performance and a conscious decision on future involvement with the faculty. Guidelines for the liaison/instructor relationship can be found in Item XVI of this handbook.
• The committee will authorize the review by individual instructors of their own files only in the presence of their Liaison committee Member or with the full Faculty Committee during a personal interview.
• The committee will determine what action, if any, is to be taken in cases where one instructor lodges a complaint against another instructor for any reason. Guidelines for this process are provided as Exhibit F to this handbook.

• Experience in Personnel Management
• • Hiring (Setting Standards, Interviewing Techniques and Evaluation)
  • Setting goals and goal attainment strategies
  • Performance Evaluation Methodology (including record–keeping procedures.)
  • Termination (Notification, Counseling).
• Inter-personal skills (Communication, empathy).
• Previous experience working for or owned/operated a medium to large–sized company, with direct supervision of at least five employees.
• Thorough understanding of the Conflict of Interest Policy and its impact on Faculty Committee deliberations.

Name:

Committee Chair

Committee:

Governance Committee

Duties:

Presiding over the two national meetings, reports to the Board of Directors on the election process and candidate review.

Reporting Structure:

Reports directly to the Board of Directors

Appointment Structure:

The Chair is appointed by the Executive Committee in an off–cycle Meeting prior to the Fall Annual Meeting. There is an online application process. One must submit an application for review to be appointed. The Governance Committee recommends a slate for the positions.

Calendar:

Two CCIM Business Meetings – Midyear (April) and Annual (October); Conference calls when necessary

Recommended Qualifications:

n/a

Additional Notes:

n/a

Name:

Committee Vice Chair

Committee:

Governance Committee

Duties:

When chair is not present, presides over the two national meetings, reports to the Board of Directors on the election process and candidate review.

Reporting Structure:

The Governance Committee reports directly to the Board of Directors

Appointment Structure:

The Vice Chair is appointed by the Executive Committee in an off–cycle Meeting prior to the Fall Annual Meeting. There is an online application process. One must submit an application for review to be appointed. The Governance Committee recommends a slate for the positions.

Calendar:

Two CCIM Business Meetings – Midyear (April) and Annual (October); Conference calls when necessary

Recommended Qualifications:

n/a

Additional Notes:

n/a

Name:

Member at Large

Committee:

Governance Committee

Duties:

Attends the two national meetings, participates on work groups and conference calls.
If not currently on the Board of Directors, participates on the Tellers Committee.

Reporting Structure:

The committee members report to the chair.

Appointment Structure:

The members are appointed by the Executive Committee in an off–cycle Meeting prior to the Fall Annual Meeting. There is an online application process. One must submit an application for review to be appointed. The Governance Committee recommends a slate for the positions.

Calendar:

Two CCIM Business Meetings – Midyear (April) and Annual (October); conference calls

Recommended Qualifications:

• Attended 6 of last 8 national business meetings.
• Served as an elected Director.
• Years of service; committee involvement and offices served at Chapter level.
• Past and current national committee service including assignments as Chair.
• Current (or past) Institute instructor.

(Any member should meet three out of the five criteria and must demonstrate a broad level of experience.)

Recommended as a part of the composition of the committee: Individuals with diverse background (i.e., gender, cultural, business, age)

Additional Notes:

A strong understanding of the governance structure.
Confidentiality

Committee Chair

Committee:

Human Resources Workgroup

Duties:

• Work with staff to establish and finalize spring and fall business meeting agendas
• Each October, the Workgroup will review and update a three–year Manpower Plan, which delineates the number of instructors needed to adequately staff the number of courses anticipated to be held over the succeeding three–year period. As part of this review, the Workgroup will also determine the skill sets needed to appropriately staff the entire instructor cadre.
• Based on this review, the Workgroup will make recommendations as to whether to conduct recruitment drives for new instructors or whether the cadre should be downsized.
• Twice a year, during the Institute's business meetings, the Workgroup will conduct a performance review of 1/4th of the instructor cadre. Also, in the interests of maintaining a well–rounded instructor cadre, the CCIM Institute will attempt to rotate a percentage of the faculty off the cadre on an annual basis (the appropriate percentage to be determined each year by the Faculty Subcommittee). The percentage to be rotated off the cadre – if any – in any given year will be determined by the needs of the program by course and instructor performance levels in those courses affected. The criteria shown in Exhibit G in the policy manual will be used to review each instructor.
• In addition to regular monitoring through Faculty Liaisons, the Human Resources Workgroup will manage the process of third–party monitoring of instructor performance on an as–needed basis. Third–party monitoring will be done by knowledgeable individuals who will attend selected course presentations and submit written reports of instructor performance.

• Any recommendations for changes in status resulting from these reviews will be made to the Faculty Subcommittee for appropriate action.
• Using the performance standards/weighting shown in Item XV.B.3, instructors being reviewed will be assigned scores based on a ten–point scale (see Exhibit G). Any instructor whose score falls below 8.0 will automatically be put on a Watch List. Instructors placed on the Watch List will be informed of this action by their Liaison, and either the Chairman of the Faculty Subcommittee or the Chairman of the Human Resources Workgroup, either in person or via conference call. At the same time, they will be counseled as to the reasons they were put on the List and how they might improve their performance to the point where they can be removed from it. All instructors on the Watch List are reviewed at every meeting of the Workgroup, where their performance can be evaluated on an on–going basis. Among suggestions for methods of improvement is to tape at least one of their teaching performances for review and critique by the Faculty Consultant (at their own expense) and to take advantage of whatever other training opportunities or tools may be available.
• If a recommendation is made and approved by the Faculty Subcommittee for an instructor to be removed from the Approved Contractor List, that instructor should be appropriately recognized for their contributions to the CCIM Institute's educational program and, further, strongly encouraged to maintain their involvement in the CCIM Institute and its programs.
• When a recommendation for removal of an instructor from the Approved Contractor List is approved by the Faculty Subcommittee, he/she will be informed –– in person if at all possible –– by the Chairman of the Faculty Subcommittee and his/her Liaison at the earliest possible moment.
• If an instructor wishes to appeal the decision to terminate his/her services from the cadre, he/she has the right to appeal directly to the Faculty Subcommittee. Appeals must be made to the Subcommittee within six months. Upon receipt of an appeal request, a date and time will be set at the next scheduled meeting. (See policy manual for procedure info)
• Responsibility for gathering all pertinent data from all sources on instructor performance will rest with the staff.

Reporting Structure:

The Human Resources Workgroup reports to the Faculty Subcommittee

Appointment Structure:

Appointed by the Chairman of the Faculty Subcommittee; selected from the members of the Faculty Subcommittee

Calendar:

Two CCIM Business Meetings – Midyear (April) and Annual (October)

Recommended Qualifications:

Name:

Member at Large

Committee:

Human Resource Workgroup

Duties:

• Work with staff to establish and finalize spring and fall business meeting agendas
• Each October, the Workgroup will review and update a three–year Manpower Plan, which delineates the number of instructors needed to adequately staff the number of courses anticipated to be held over the succeeding three–year period. As part of this review, the Workgroup will also determine the skill sets needed to appropriately staff the entire instructor cadre.
• Based on this review, the Workgroup will make recommendations as to whether to conduct recruitment drives for new instructors or whether the cadre should be downsized.
• Twice a year, during the Institute's business meetings, the Workgroup will conduct a performance review of 1/4th of the instructor cadre. Also, in the interests of maintaining a well–rounded instructor cadre, the CCIM Institute will attempt to rotate a percentage of the faculty off the cadre on an annual basis (the appropriate percentage to be determined each year by the Faculty Subcommittee). The percentage to be rotated off the cadre – if any – in any given year will be determined by the needs of the program by course and instructor performance levels in those courses affected. The criteria shown in Exhibit G in the policy manual will be used to review each instructor.
• In addition to regular monitoring through Faculty Liaisons, the Human Resources Workgroup will manage the process of third–party monitoring of instructor performance on an as–needed basis. Third–party monitoring will be done by knowledgeable individuals who will attend selected course presentations and submit written reports of instructor performance.

• Any recommendations for changes in status resulting from these reviews will be made to the Faculty Subcommittee for appropriate action.
• Using the performance standards/weighting shown in Item XV.B.3, instructors being reviewed will be assigned scores based on a ten–point scale (see Exhibit G). Any instructor whose score falls below 8.0 will automatically be put on a Watch List. Instructors placed on the Watch List will be informed of this action by their Liaison, and either the Chairman of the Faculty Subcommittee or the Chairman of the Human Resources Workgroup, either in person or via conference call. At the same time, they will be counseled as to the reasons they were put on the List and how they might improve their performance to the point where they can be removed from it. All instructors on the Watch List are reviewed at every meeting of the Workgroup, where their performance can be evaluated on an on–going basis. Among suggestions for methods of improvement is to tape at least one of their teaching performances for review and critique by the Faculty Consultant (at their own expense) and to take advantage of whatever other training opportunities or tools may be available.
• If a recommendation is made and approved by the Faculty Subcommittee for an instructor to be removed from the Approved Contractor List, that instructor should be appropriately recognized for their contributions to the CCIM Institute's educational program and, further, strongly encouraged to maintain their involvement in the CCIM Institute and its programs.
• When a recommendation for removal of an instructor from the Approved Contractor List is approved by the Faculty Subcommittee, he/she will be informed –– in person if at all possible –– by the Chairman of the Faculty Subcommittee and his/her Liaison at the earliest possible moment.
• If an instructor wishes to appeal the decision to terminate his/her services from the cadre, he/she has the right to appeal directly to the Faculty Subcommittee. Appeals must be made to the Subcommittee within six months. Upon receipt of an appeal request, a date and time will be set at the next scheduled meeting. (See policy manual for more appeal process information)
• Responsibility for gathering all pertinent data from all sources on instructor performance will rest with the staff.

Reporting Structure:

The Human Resources Workgroup reports to the Faculty Subcommittee

Appointment Structure:

Appointed by the Chairman of the Faculty Subcommittee

Calendar:

Two CCIM Business Meetings – Midyear (April) and Annual (October)

Recommended Qualifications:

1. Chair meetings of the committee during the Institute's two business meetings
2. Prepare meeting agendas, together with the committee's staff liaison
3. Oversee activities of the committee
4. Appoint task forces and work groups
5. Report to the Executive Committee on activities and actions of the IAC
6. Make recommendations for IAC appointments
7. Work with Vice–Chair and staff liaison on preparing international operations annual budget
8. Attend other meetings as representative of the IAC

1. Attend two annual meetings of the committee (April and October)
2. Attend Executive Committee meetings at the two annual business meetings (April and October)
3. Attend institute's Board of Directors meeting at two annual institute business meetings (April and October)
4. Attend meetings of the international committees at NAR's annual governance meeting (November)

1. Has the CCIM designation and is a CCIM member in good standing
2. Served as vice–chair of the IAC
3. Be well–versed in Institute policies and procedures
4. Has traveled outside the USA or his/her native country on commercial real estate related business
5. Has accomplished one or more of the following:

1. In the absence of the committee chair, chair meetings of the committee during the Institute's two business meetings, report to Executive Committee, and perform all other responsibilities of the committee chair.
2. Work with Chair and staff liaison on preparing international operations annual budget
3. Participate in constructive discussions at IAC meetings
4. Assume committee responsibilities as requested by the committee chair

1. Attend two annual meetings of the committee (April and October)
2. Attend Executive Committee meetings at the two annual business meetings (April and October)

1. Has the CCIM designation and is a CCIM member in good standing
2. Served at least one year as member of the IAC
3. Has traveled outside the USA or his/her native country on commercial real estate related business
4. Has been involved in one or more of the following:

1. Attend meetings of the IAC and contribute to constructive discussions of committee activities
2. Participate in task forces or work groups appointed by the IAC chair

1. Attend two annual meetings of the committee (April and October)
2. Attend any off–cycle meeting called by the committee
3. Participate on conference calls as needed

1. Has the CCIM designation and is a CCIM member in good standing
2. Has traveled outside the USA or his/her native country on commercial real estate related business
3. Has been involved in one or more of the following:

1. Chair meetings of the committee during the Institute's two business meetings
2. Prepare meeting agendas, together with the committee's staff liaison
3. Oversee activities of the committee
4. Appoint task forces and work groups
5. Report to the Executive Committee on activities and actions of the committee
6. Make recommendations for the committee appointments
7. Work with Vice–Chair and staff liaison on preparing international operations annual budget

1. Attend two annual meetings of the committee (April and October)
2. Attend Executive Committee meetings at the two annual business meetings (April and October)
3. Attend institute's Board of Directors meeting at two annual institute business meetings (April and October)
4. Participate on conference calls as needed

1. Has been a former member of the committee.   
2. At least five years of active participation in volunteered leadership.
3. Knowledge and interest in CCIM technology.

1.  In the absence of the committee chair, chair meetings of the committee during the Institute's two business meetings, report to Executive Committee, and perform all other responsibilities of the committee chair.
2. Work with Chair and staff liaison on preparing annual budget
3. Participate in constructive discussions at committee meetings
4. Assume committee responsibilities as requested by the committee chair

1. Attend two annual meetings of the committee (April and October)
2. Attend Executive Committee meetings at the two annual business meetings (April and October)
3. Participate on conference calls as needed

1. Attend meetings of the IAC and contribute to constructive discussions of committee activities
2. Participate in task forces or work groups appointed by the IAC chair

1. Attend two annual meetings of the committee (April and October)
2. Attend any off–cycle meeting called by the committee
3. Participate on conference calls as needed

1. At least five years of active participation in volunteered leadership.
2. Knowledge and interest in CCIM technology.

• Chair meetings of the board during the Institute's two business meetings
• Prepare meeting agendas, together with the board's staff liaison
• Oversee activities of the board
• Appoint task forces and work groups
• Report to the Executive Committee on activities and actions of the board
• Make recommendations for board appointments
• Work with Vice–Chair and staff liaison on preparing board's annual budget
• Attend other meetings as representative of the board

• Attend two annual meetings of the board (April and October)
• Attend Executive Committee meetings at the two annual business meetings (April and October)
• Attend institute's Board of Directors meeting at two annual institute business meetings (April and October)
• Participate on conference calls as needed

• Needs to have served as Vice Chair of the Board
• Needs to have attended (2) Networking Deal–Making Events in the past
• Must be a CCIM Designee
• All property types should be represented among the seven Board members, including the Chair, Vice Chair, and Immediate Past Chair.

• In the absence of the board chair, chair meetings of the board during the Institute's two business meetings, report to Executive Committee, and perform all other responsibilities of the board chair.
• Work with Chair and staff liaison on preparing the board's annual budget
• Participate in constructive discussions at meetings
• Assume board responsibilities as requested by the board chair

• Attend two annual meetings of the board (April and October)
• Attend Executive Committee meetings at the two annual business meetings (April and October)
• Participate on conference calls as needed

• Needs to have served on the Networking Advisory Board for one year.
• Needs to have attended at least (2) Networking Deal–Making Events in the past.
• Must be a CCIM Designee
• All property types should be represented among the seven Board members, including the Chair, Vice Chair, and Immediate Past Chair.

• Attend meetings of the board and contribute to constructive discussions of board activities
• Participate in task forces or work groups appointed by the chair

• Attend two annual meetings of the board (April and October)
• Attend any off–cycle meeting called by the board
• Participate on conference calls as needed

• Must be a CCIM Designee
• All property types should be represented among the seven Board members, including the Chair, Vice Chair, and Immediate Past Chair.
• All seven members should be located throughout the country representing various markets/regions.
• Members should be involved in varying professional specializations.

Duties

• Understands the Strategic Plan
• Acts as the eyes and ears of the Management Team
• Communicate regularly with the chair and vice chairs of the committees and subcommittees
• Communicates procedural activities and relays messages to and from the Management Team and the committees.
• Monitors the committee priorities and ensures that they are satisfied
• Attend as an ex-officio, non-voting member the committee meetings that are under your preview
• Manage committee issues and avoid conflicts between similar committees discussing similar issues.
• Attends management team meetings and participates on monthly conference calls, as requested
• An ex-officio, non-voting member of the Board of Directors
• An ex-officio, non-voting member of the Executive Committee
• An ex-officio, non-voting member of the Budget Committee
• Attendance to two national meetings, Executive Committee off-cycle meetings and other meetings as requested.
• Reports on behalf of the committees to the Board of Directors, and Executive Committee if committee chair is not present.
• Helps identify future leadership

As a future Presidential Liaison:

• Committee member of the Strategic Planning Committee
• Committee member of the Budget Committee

Highly recommended, but not required (as recommended by the Governance Committee)

In general, have an overall knowledge of the CCIM Institute and years of service on the national and local/regional arenas.

• Current or no longer than two years removed from the Board of Directors
• Have served at least two years on the Board of Directors over the past five years
• Active or Life Member in good standing
• Have been at least one of the following: Chapter President* and/or a current or past CCIM Instructor, and/or a graduate of the JWL Leadership Development Academy
• Have attended at least three of the last six CCIM Institute business meetings
• Have served on at least two committees that are overseen by the Presidential Liaison for which they will be appointed
• Additionally, the candidate should have attended at least five business meetings in the last five years including at least two of them while serving on the Board of Directors
• If the candidate has NOT served as a chair of a national committee they should be able to show some strong involvement, i.e., Leadership participation in Chapter Leadership Training, organizing or other leadership activity that would display a strong understanding of the CCIM Institute and its fundamentals.

* Chapter President requirement can be waived depending on the amount of service for the Institute.

• Chair meetings of the committee during the Institute's two business meetings
• Prepare meeting agendas, together with the committee's staff liaison
• Oversee activities of the committee
• Appoint task forces and work groups
• Report to the Executive Committee on activities and actions of the committee
• Make recommendations for committee appointments
• Work with Vice-Chair and staff liaison on preparing committee's annual budget
• Attend other meetings as representative of the committee

1. Attendance to the two business meetings: April and October
2. Ongoing conference calls, as needed.
3. Grievance Committee, as needed

• In the absence of the committee chair, chair meetings of the committee during the Institute's two business meetings, report to Executive Committee, and perform all other responsibilities of the committee chair.
• Work with Chair and staff liaison on preparing the committee's annual budget
• Participate in constructive discussions at meetings
• Assume committee responsibilities as requested by the committee chair

1. Attendance to the two business meetings: April and October
2. Ongoing conference calls, as needed.
3. Grievance Committee, as needed

• Attend meetings of the committee and contribute to constructive discussions of committee activities
• Participate in task forces or work groups appointed by the chair

1. Attendance to the two business meetings: April and October
2. Ongoing conference calls, as needed.

1. Two CCIM Business Meetings — Midyear (April) and Annual (October)
2. Chapter training
3. Participate on conference calls as needed

1. Two CCIM Business Meetings — Midyear (April) and Annual (October)
2. Chapter training
3. Participate on conference calls as needed

1. Two CCIM Business Meetings — Midyear (April) and Annual (October)
2. Chapter training
3. Participate on conference calls as needed

1. Chair meetings of the committee during the Institute's two business meetings
2. Prepare meeting agendas, together with the committee's staff liaison
3. Oversee activities of the committee
4. Appoint task forces and work groups
5. Report to the Body of Knowledge Committee on activities and actions of the subcommittee
6. Make recommendations for subcommittee appointments
7. Work with Vice-Chair and staff liaison on preparing Ward Center annual budget

1. Attend two annual meetings of the committee (April and October)
2. Attend Executive Committee meetings at the two annual business meetings (April and October)
3. Attend institute's Board of Directors meeting at two annual institute business meetings (April and October)
4. Participate on conference calls as needed

1. Has the CCIM designation and is a CCIM member in good standing
2. Served as vice-chair of the subcommittee
3. Be well-versed in Institute policies and procedures

1. In the absence of the subcommittee chair, chair meetings of the subcommittee during the Institute's two business meetings, report to Body of Knowledge Committee, and perform all other responsibilities of the subcommittee chair.
2. Work with Chair and staff liaison on preparing Ward Center annual budget
3. Participate in constructive discussions at subcommittee meetings
4. Assume subcommittee responsibilities as requested by the subcommittee chair

1. Attend two annual meetings of the committee (April and October)
2. Attend Executive Committee meetings at the two annual business meetings (April and October)
3. Participate on conference calls as needed

1. Has the CCIM designation and is a CCIM member in good standing
2. Served at least one year as member of the Subcommittee

1. Attend meetings of the Subcommittee and contribute to constructive discussions of committee activities
2. Participate in task forces or work groups appointed by the chair

1. Attend two annual meetings of the committee (April and October)
2. Participate on conference calls as needed